Are your energy invoices in the correct company name?
Why it’s important your energy bills are in the correct company name
For many businesses, energy bills aren’t reviewed with a high-level of scrutiny. As long as the meter is live and the lights stay on, the paperwork often goes unquestioned. However, having electricity and gas bills issued in the correct legal company name is more important than many organisations realise. Failing to ensure that your invoice is correctly addressed can create unnecessary risk and cost.
How it can impact your business
Energy contracts are signed with a specific legal entity, not a trading name or group brand. If the company name on the bill does not match the Companies House records, the contract may not accurately reflect who is legally responsible for the supply.
This can cause problems in the event of disputes with the supplier, changes of tenancy or site ownership, and contract renewal or termination.
In some extreme cases, suppliers can refuse to amend or even enforce contracts where the named party is incorrect.
Affecting credit checks and pricing
Suppliers assess risk using the company name registered on the account. If this is incorrect or outdated:
- Credit checks may fail or be delayed
- Higher security deposits may be requested
- Less competitive pricing may be offered
For growing businesses, group structures or recently incorporated entities, this can result in paying more than necessary for energy, simply because the account information isn’t aligned.
Delaying contract changes and site updates
Something as simple as renewing a contract, adding meters, or updating a supply address can become complicated if the company name is wrong.
Common scenarios include:
- Sites transferred between group companies
- Trading names used instead of legal names
- Businesses that have changed structure or ownership
Each of these can trigger lengthy data disputes between suppliers, distributors and settlement systems, often delaying changes by weeks or months.
Issues with VAT, levies, and exemptions
Where VAT exemptions exist, the name on the invoice is required to match the name of the business that has the exemption.
There are numerous government schemes that offer businesses relief from specific environmental levies and non-commodity charges. Many of these schemes – such as the British Industry Supercharger – are applied to companies with eligible SIC codes.
If the business name is incorrect, then the SIC code cannot be verified and the business may end up missing out on the exemption.
Future Contracts
When tendering energy contracts, suppliers rely on accurate account data. Incorrect company names can slow down the quoting process, result in quotes being withdrawn, or lead to errors in contracts or start dates.
For businesses managing multiple sites, this becomes even more critical.
How we help businesses get it right
As an energy broker, we regularly see cost and risk created by something as simple as incorrect account information. We help businesses:
- Verify company names against Companies House
- Correct supplier and industry records
- Manage name changes during restructures or acquisitions
If your business requires help with ensuring that your invoices are being issued in the correct name, contact us today and one of our experienced team can assist with all of your energy needs.
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